Select Activities of National Archives of
for the Month of March 2012
1.
Special Projects addressing
the Critical Areas of National Archives of
A. Appraisal and Transfer of Non-Current
Records of Ministries and Departments: 18 Archival Assistants have been deployed to the following Ministries/
Departments for appraisal and transfer of Public Records to National Archives
of India: Rehabilitation Division and
Freedom Fighters Division of Ministry of Home Affairs; Ministry of Labour &
Employment (DGE&T); Central Reserve Police Force, New Delhi. The team
appraised 14,895 files from the non-current records of the
aforesaid Ministries/Departments. Under this project a total number of 26,447 files were transferred from various
Ministries/Departments to National Archives of India for permanent retention.
Transfer list of 2,724 files were entered on
Archival Information Management System (AIMS) for online referencing.
B.
Processing
and Accessioning of Records: 11 Archival Assistants and 6 Menders appointed for the Project have
physically checked 13,899 files belonging to eight Ministries/
Departments. Besides, they have arranged 7,652 files of nine Ministries/ Departments, amalgamated 96 files from M/o Commerce and
Industry and Department of Industrial Policy & Promotion and wrote
nomenclatures of four Ministries/ Departments on 3957 files and 90
bundles. Docketing and stitching work for 3,252 files of M/o Home Affairs, Rehabilitation Division, Foreign Department,
M/o Industry, Department of Industrial Policy & Promotion and
Archaeological Survey of India was carried out by two menders. Prepared check list/ subject list of 100 files of
M/o Home Affairs, Rehabilitation Division, Punjab/Lyallpur, P/LL-3 to P/LL-13. The department has received total number 26,447 files from Ministry of Home Affairs.
C.
Preparation
of Reference Media of Public Records: 11 Archival Assistants are engaged for this
project. A total of 16,648 Orders pertaining to General Order by
Commander in Chief, Military Department (1863-1881) were subject listed online.
D.
Conservation
and Preservation of Public Records: 20 Preservation
Assistants and two Conservation Attendants continued the work. They have
repaired and laminated 18,529 sheets stitched and bound 74 volumes
of varying sizes. Special Chemical treatment was provided to 200 sheets.
E.
Repair
and Binding of Rare and Important Books and Publications: 18
Preservation Assistants and two Helpers continued the work. They have repaired
and laminated 19,896 sheets and stitched and bound 149 volumes.
F.
Security
Microfilming, Positive Making and Digitization of Public Records:
i.
Under the project of preparation of
negative and positive microfilms of approx. 63 lakh pages available in the
National Archives of India, New Delhi, three
companies engaged in the task have prepared negative microfilms of 80 Rolls (51,550 Exposures) pertaining
to Foreign & Political Department, Branch- a. External-B, b. Account, c. External-A
; 72 Rolls (46,080 Exposures) pertaining to Department of Education
& Health, Branch- Agriculture a
proceeding, Ministry of Education,
branch- G1,G2,G3 & H1, H2 , H3 and 100 Rolls (63,036 exposures) for PWD
Series, Branch- Establishment; Foreign
Dept., branch- secret original Proceeding, Military Department, branch-
Proceedings, Home Department, branch- Public Proceedings , Military Department,
branch- Proceedings.
ii.
Under the project of
preparation of positive microfilms of approx. 8,500 negative microfilms
available in National Archives of India,
iii.
Under the project of preparation of
Digital images of 5 lakh pages and converting the same into analogue images in
microfilm using Archive Writer, the company engaged for this purpose has completed
the project.
2.
Scheme of Financial Grants:
(A) Scheme of Financial Assistance for Preservation of Manuscripts/ Rare
books to Registered Voluntary Organizations/ Individuals.
1. With the concurrence of IFD, Ministry of
Culture, sanction letter were issued to 75 cases as recommended by Grants
Committee in its meeting held on 2 December 2012.
2. Demand Draft of Rs. 2,64,375/- were released to 5 Registered Voluntary Organizations/Individuals.
(B) Scheme of Financial
Assistance to State/
i.
As per concurrence of IFD, Ministry of
Culture, sanction letters for the grants provided under the scheme for the
financial year 2011-12 were issued to 10 Government institutions as per the recommendation
of the Grants Committees meeting held on 1 December 2011 and 19 January 2012,
for the amount of Rs 1, 35, 91,786/-.
ii.
Inter Government adjustment advice issued by
PAO, Ministry of Culture in this respect was also forwarded to these 10
institutions for taking necessary action at their end.
3. Accession/ Acquisition
Public Records: 8,936 files of M/o Home Affairs, Rehabilitation
Division, Punjab/Shekhupura, P/Sk-1 to P/Sk-3, Punjab/Baluchistan, BT/BN-1 to
BT/BN-15.
Books: 38 books were accessioned in the
Library of the Department.
4. Appraisal/Retention
Schedule of Records:
i.
On the spot-study for
vetting of Records Retention Schedule of substantive functions of the
followings Ministries/Department have been completed:-
A. Ministry of External Affairs (Approval of the
Competent authority awaited)
B. National Archives of
ii. On the Spot- study for vetting of Records
Retention Schedules of the following Ministry/ Department are in various stages
in finalization.
A. Department of Economic Affairs.
B. National Commission for Minorities.
C. Airport Authority of
D. Power Grid Corporation Ltd.
5.
Research Facilities:
68 Indian and 18
foreign scholars were enrolled in the Research Room of the Department. Altogether, 432 visits were made by
the scholars and 4715 requisitions for records were processed.
6.
Search Cases:
41 queries for specific information from the record holdings and library including RTI cases of the Department were attended.
7. Security
Microfilming:
50
Rolls of Security Microfilming were undertaken from the records of Finance
Department, Account (Index) (Pension & Gratuities A), {April 1863- to July
1878}, Home Department (Examination A), Establishment. & Exam ‘B’ {March
1874 to August 1910}, Ministry of States (Political Department A) {1953 to
1953), Military Department (Letter from Court for the period 1908 to 1954), Military Department Proceeding
(ABC), period - 26 June 1854 to 14 July 1854, Military
Department (letter to Court) Period- 1916-1924, Military Department (General
Order C in C {1816 to 1822}.
40 maps have been scanned on A-0 Size Scanner.
8. Publication:
Reprint of 6 rare books under the project Archives in India: Historical Reprints are in press. The work
relating to publication of a Catalogue of various publications of National
Archives of India is in progress.
9.
Public Outreach Programme:
A. An
Exhibition on the theme “Calligraphy and the Holy Quran” was organized
in the foyer of Annexe building of National Archives of India with the
collaboration of Noor Microfilm Centre, Iran Culture House,
B. The
Sarvapalli Gopal Room: Official Publications was inaugurated on 1 March
2012 by Dr. Kapila Valsyayan (Member of Parliament) in the main building of NAI.
10.
Digitization of Oriental Records:
40, 000 documents
of Inayat Jung Collection have been digitized with the assistance of
Noor Microfilm Centre, Iran Culture House,
11. In
House Conservation:
I.
Conservation: 5200 sheets were repaired; 8 volumes, 12
books and 86 miscellaneous items were stitched and bound.
II.
Testing of Preservative
Materials:
·
Two sample cloths of fine
material were examined to find their suitability for archival repair purpose.
·
Restoration work of one
volume of Ministry of Culture received from RI is in progress.
·
Conservation work of out of
three albums containing colour drawing, photographs etc received from the
library two albums have been completed.
·
Manuscripts were fumigated and given chemical
treatment. Restoration of 105 sheets (total four manuscripts), which are highly
brittle and fragile condition was restored during this month.
12.
Acquisition of Private
Papers/ Microfilm rolls:-
Nine microfilm rolls of CAB-127 series have
been acquired from the National Archives,
.
13. Visits/
Deputation/ Committees/CEP:
I. Prof Mushirul Hasan, Director General of Archives visited London to attend a one day workshop on the ‘Future Archives’ held on 8 March 2012 at Kings College, London.
II.
Prof.
Mushirul Hasan, Director General of Archives visited
III.
Prof.
Mushirul Hasan, Director General of Archives visited
IV.
Prof. Mushirul Hasan, Director General of
Archives delivered a lecture on ‘The Delhi of Ghalib’ held at
V. Prof. Mushirul Hasan, DGA attended a meeting of the National Selection Committee under the Scheme of ‘Tagore National Fellowship for Cultural Research on 29 March 2012 at Central Secretariat Library, Shastri Bhawan.
VI.
Dr. Meena Gautam, Consultant, was deputed to
attend the signing ceremony of the CEP between
VII.
Smt. Sunita Kalra, Consultant, was deputed to
attend the meeting of ‘Restoration of Heritage Structures and Environment
issues in the Manual/DSR of CPWD held on 21 March 2012 in the Chamber of D.G.
CPWD, Nirman Bhavan,
VIII. Ms. Jaya Ravindran, Assistant Director of Archives and Ms. Pranjana Sinha, ADA ,were deputed to ISTM to attend a one day workshop on RTI held on 26 March 2012, New Delhi.
IX.
Shri N.S. Mani, Microphotographist was deputed
to attend the meeting of the Technical Committee of IGNCA, held on 2 March 2012
at its office in
X.
Mr. Ali Deghali, Director, Iran Culture House,
XI. Mr. Kwa Chong Guan, Chairman of the Advisory Board of the National Archives of Singapore visited NAI and had a meeting with the DG of NAI on 28 March 2012.
XII. Ms. Niti Sahai, Executive Assistant to Ms. Priyanka Gandhi, visited NAI on 20 March 2012. She held meeting with the officers of NAI and discussed on the matter regarding setting up of an Archives in Rajiv Gandhi Foundation.
XIII. Mr. Marnes Ensolhand, Director, City Archives of Amsterdam, visited NAI on 30 March 2012, and was shown round the department.
XIV. A team of 25 officers from Ministry of Home Affairs visited NAI on 23 March 2012. They were shown round the department.
XV.
Finalized CEP between
XVI.
Finalized CEP between
I.
One Year Diploma Course in
Archives and Records Management (2011-12 Sessions): Teaching of Paper-II (Public Records
Management) was completed. The trainees
are writing their dissertations.
II.
31st Short Term
Certificate Course in Archives Management (14 February to 30 March 2012): The course has concluded on 30 March 2012 as per schedule after the
examinations.
III.
65th Short term certificate course in Reprography (2 April to
11 May 2012): 21 Applications received for the said course have
been processed and 19 applicants have been selected for admission in the
course. The selected applicants have been informed accordingly.
IV.
75th Short Term
Certificate Course in Servicing and Repair of Records (7 May to 15 June 2012): Applications are being received.
V.
Five days workshop on Human Resource Development in Records Management,
Conservation and Microfilming/ Digitization: Five
days workshop on Human Resource Development in Records Management, Conservation
and Microfilming/Digitization was conducted at
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